Employee Information

Daily Health Check Protocol

If an employee plans to work on campus, the employee must take their temperature and answer

Five health questions daily (see below) indicating there are no health concerns. These tasks must be completed prior to leaving the employee’s residence using an online app called “Safe Return to Campus Daily Questions” which can be accessed at safereturn.kettering.edu/

Based on the employee’s answers to the questions, they will receive approval to come to campus (indicated by a “green” screen with approval message) or be directed to stay home and contact the Human Resources Office (indicated by a “red” screen with message to call HR). 

Upon arrival on campus, the employee will be required to show their smartphone screen with approval to come to campus as received from the “Safe Return to Campus Daily Questions” app. If the employee does not have a smartphone a paper questionnaire will be available to use in these situations.

Health Questions

1. When you checked your temperature today, was it 100.4° F [38.0° C] or higher?
2. Have you had any of the following symptoms in the last two weeks?
   • Fever (100.4° F [38.0° C]), have signs of a fever, and any other symptoms for at least 24 hours; without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). 
   • Shortness of breath (not severe)
   • Cough
   • Chills or
   • Repeated shaking with chills
   • Muscle pain
   • Headache
   • Sore throat
   • New loss of taste or smell
3. Are you ill or caring for someone who is ill?
4. Have you had contact with someone diagnosed with COVID-19?
5. Since you were last on campus, have you traveled to another state with a COVID-19 positive testing rate of 10% or higher: (See: Johns Hopkins’ "Testing Trends Tool.")

Dining & Food Services 

The University is committed to providing safe dining services and a safe dining environment in meeting the food service needs of students and employees. Daily menus and updates can be found using the BITE application.

Staff Safety

• All KDS staff will be screened for health questions and have temperature taken upon arrival to work
• All KDS staff will use appropriate social distancing procedures
• All KDS staff will wear face masks and use other appropriate personal protective equipment for the various service roles

Dining Service and Environment Arrangements

• All food will be served by KDS staff (i.e. no customer self-serve options)
• Lunch will have a carryout option
• Lunch period will be set in conjunction with academic course schedule to avoid congestion in the dining area
• Sunrise Room will have limited seating in order to adhere to social distancing guidelines

Schedule

• KDS will be closed for “zero section” as usual and reopen meal plan dining services with dinner on Saturday, October 3
• C-Store will reopen on Saturday, October 3
• BJ’s Lounge and Grill will reopen on Monday, October 5
• Einstein Bros. Bagels will remain open during zero section and the meal plan exchange begins Sunday, October 4

Hours of Operation

• Sunrise Café: 
  • Breakfast – 7:15 a.m. to 9:30 a.m. (Monday-Friday)
  • Lunch – 11:30 a.m. to 1:30 p.m. (Monday-Friday)
  • Dinner – 5 p.m. to 6:30 p.m. (Monday-Friday)
  • Brunch – 11:30 a.m. to 1:30 p.m. (Saturday-Sunday)
• C-Store:
  • 8 a.m. to 7 p.m. (Monday-Friday) changed to 7 p.m.
  • 11:30 a.m. to 7 p.m. (Saturday-Sunday)
• BJ’s Lounge and Grill:
  • 6 p.m. to midnight (Monday-Friday)
  • 5 p.m. to midnight (Saturday-Sunday)
  • Meal Exchange – dinner until 9 p.m.
• Einstein Bros. Bagels:
  • 7 a.m. to 3 p.m. (Monday-Friday) changed to 3 p.m.
  • 10 a.m. to 2 p.m. (Saturday-Sunday)
  • Meal Exchange – breakfast until 11 a.m., lunch until 2 p.m.

Delivery of Food From Off-Campus Sources

• To help ensure everyone’s safety, it is important to avoid situations in which one person might touch or breathe on another person’s food
• Only individually wrapped or packaged food items and individually bottled drinks will be allowed to be brought on campus from outside food service providers or restaurant sources
• No outside delivery persons or catering staff will be allowed inside campus buildings
• Multi-person servings of food provided in self-serve containers (i.e. pan of pasta or chicken or box of pizza) and large containers of drinks (i.e. liter bottles of soda) will not be allowed

Restricted Services and Limitations

• C-Store occupancy will be limited to five (5) customers at a time, and customers are required to wear face masks and observe social distancing
• BJ’s capacity will be limited, and customers will be required to observe social distancing; face masks may be removed while eating
• Einstein Bros. Bagel will have limited seating capacity, and customers will be required to observe social distancing; face masks may be removed while eating

Employee Building Entry Access Protocol

Card Access

• Entry to campus buildings has been limited
• Card access for the groups listed, who may be required to move between buildings while performing their work, will maintain their current door access levels:
  • Cabinet Members
  • Campus Safety Officers
  • Maintenance supervisors & staff
  • Custodial supervisors & staff
  • IT staff
• Card access to campus buildings for all other faculty and staff will be limited to the following entrances:
  • Academic Building: Use northeast ground floor entrance (near FIRST Robotics Community Center)
  • Campus Center: Use southwest ground floor entrance (“pizza doors”)
  • Mott Center: Use main entrance on north side of building
  • Recreation Center: Use main entrance doors. (Note: open for limited hours)
  • The tunnel between the Campus Center and AB will be available for use
• Card access will be allowed for the main front entrance doors to the Campus Center and Academic Building for all faculty and staff on weekdays from noon to 7 p.m.

Any exceptions to the above must be arranged in advance by contacting Campus Safety at (810) 762-9501. 

Arrival

• Faculty and staff are not to arrive on campus before 7 a.m. on weekdays
• Upon arrival, they will be screened by a Campus Safety officer or designee, who will be stationed at the noted building entrances
• Faculty and staff will be required to wear a face mask and Kettering ID upon entering any building
• Faculty and staff will be required to show their cell phone’s “green” screen response from the “Safe Return to Campus Daily Questions” application (or complete a paper form equivalent available at the screening station or from the Campus Safety Office) before being admitted to campus
• In the event an employee is either unable to complete or has not completed their electronic questionnaire, they will be provided with a paper questionnaire which must be satisfactorily completed. The officer or designee will be equipped with a digital thermometer and will take the employee’s temperature and review the questionnaire to ensure that their temperature is within acceptable range prior to the employee being allowed admittance to campus
• Staff members with schedules that require them to arrive on campus prior to 7 a.m. or on weekends, will be screened by their immediate supervisor, his/her designee, or when necessary, by Campus Safety

Additional Information

• Screening stations will be equipped with the following supplies:
  • Digital thermometer
  • Supply of disposable face masks
  • Supply of paper questionnaires
  • Supply of hand sanitizer
  • Supply of pens
  • N95 mask (for officer use)
  • Face shield (for officer use)
  • Disposable gloves (for officer use)
  • Disinfectant wipes (for officer use)

 The screening stations will be staffed weekdays from 7 a.m. to 2 p.m. with other hours determined by the Director of Campus Safety.

Facilities Cleaning & Sanitation Protocol

The Custodial team will clean and disinfect campus facilities daily with priority given to high-use and common areas. Special needs will be addressed as they arise. The staff will follow training procedures for the use of personal protective equipment and various cleaning supplies.

Restrooms

Public restrooms will be cleaned and disinfected twice daily.

Surfaces

Frequently touched surfaces and objects will be cleaned and disinfected at least daily (depending upon use patterns) including:

• Doorknobs and handles
• Stair rails
• Classroom desks and chairs
• Lunchroom tables and chairs
• Countertops
• Handrails
• Light switches
• Handles on equipment (e.g. athletic equipment)
• Push buttons on vending machines and elevators

Restrooms

Floors will be swept and mopped weekly and more frequently as needed. 

Trash Removal

Trash cans in offices and classrooms will be emptied on Monday, Wednesday and Friday.  Large trash cans have also been placed in some hallways for self-trash removal.

Special Needs for Enhanced Cleaning

If a positive COVID-19 case is reported, the space will be closed off until it can be properly cleaned and disinfected. Depending upon the situation with respect to time of day, size of space needing to be cleaned, etc., an outside contractor may be brought to campus for the cleaning and disinfecting work. The focus will be on any areas where the individual is known to have been and on any items or furnishings, they may have touched.

Personal Protection Equipment (PPE) Supplies

The Director of Auxiliary Services and Environment Health & Safety and the Director of Physical Plant will be responsible for acquiring appropriate supplies and personal protective equipment to meet campus needs including:

• Entry to campus buildings has been limited
• Cleaning and disinfecting supplies (including micro-mist sprayers)
• Cloth face masks (including instructions for cleaning cloth masks)
• N95 face masks for first-line workers 
• Hand sanitizer (including dispenser stations and refill supplies)
• Gloves
• Clear shield materials (including fabrication services)
• Rope barriers
• Handheld infrared thermometers

Workspace Modification Protocol

The University’s goal is to provide a workplace environment that is safe for employees and for those whom it serves.

Objective

In accordance with CDC guidelines, modifications are being made to workspaces to allow for six (6) feet of separation between the employee and other employees or those being served.

Physical Solutions

Safety may be achieved by moving furniture, erecting physical barriers or shields, adjusting pathways, and/or limiting capacities of spaces.

• Entry to campus buildings has been limited
• In situations where physical changes are needed, department heads will be asked to submit requests online with requests being reviewed by the Director of Auxiliary Services & Environmental Health and Safety, the Director of HR, and the Director of Physical Plant
• The Physical Plant team will then be directed to order materials and make changes as required

Other Solutions

Creativity will be helpful in addressing situations for meeting institutional needs.

• Work activity may be moved to another area rather than make a physical modification, such as providing a separate room for in-person interviews.
• In some cases, a change in how work is accomplished may be most appropriate, e.g. having individuals submit photos online for ID’s and distributing finished ID cards from a new location

Travel Restrictions

Effective July 28, 2020, and until further notice, students and employees who choose to travel to another state in the U.S. with a COVID-19 positive testing rate of 10% or higher on a seven-day rolling average:

• Must take one of two safety measures prior to returning to campus, either:
  • (1) self-quarantine for 14 days without symptoms of COVID-19 arising, or
  • (2) self-quarantine for a minimum of 7 days and then be tested for COVID-19 with a negative test result. 
• To determine the positive testing rate for a given state, the University will utilize the data supplied daily by the John Hopkins University Coronavirus Resource Center through its website link "Testing Trends Tool."
• If the state traveled to is shown to have a positive testing percentage of 10% or higher on the day of return, students and/or employees will have to take one of the two safety measures outlined above before returning to campus.
• During any quarantine period, employees may not return to campus and would need to work remotely.  If unable to work remotely, employees will need to use available  paid sick time, personal time or vacation time hours in order to be compensated.
• Employees with questions should contact HR

Outside Visitor/Guest/Contractor Access Protocol

The University’s goal is to provide a workplace environment that is safe for employees and for those whom it serves.

Limitations

Only essential Visitors, Contractors and Vendors that support the university’s operations will be permitted on Campus. Anyone other than a current student, faculty or staff member must have prior written approval from the HR Department prior to coming to the Campus.

Any non-essential meetings with visitors, community and business partners can be conducted effectively by phone or remotely via Zoom and Google Hangout. 

Notification Process for On-Campus Visitors / Contractors / Vendors 

Only essential Visitors, Contractors and Vendors that support the university’s operations will be permitted on Campus. An email request must be submitted which will generate a work ticket, to dooraccess@kettering.edu with the following information (this includes day-of or emergency services):

• Kettering Project Contact   
• Company Name (Contractor/Vendor)
• Visitor's Name (if known)
• Reason for the visit
• What Building and Door Access needed (indicate if no access is needed, ie someone will be escorting the individual)
• Beginning and End Date of visit
• Begin and End Daily Hours

Advance notification is imperative

HR will review the necessity and appropriateness of the request and respond to the door access work ticket. If there are any objections or concerns HR or the Campus Safety Admin will contact the Visitor’s, Contractor’s or Vendor’s Kettering project contact. 

If the visit is approved, the Campus Safety Admin will provide an ID Card to the Campus Safety Officers for the Visitor, Contractor or Vendor. Access will only be permitted to the (5) public exterior doors unless the KU representative designates specific doors required for that contractor to access. 

The Campus Safety Officer will contact you to meet your visitor, contractor or vendor once the check-in process is complete.

Arrival Procedure

Upon advance HR approval, the following procedures must be followed:

All outside Visitors, Contractors and Vendors:

• Must check into the Campus Safety Service Center (none of the other check-in stations) to complete and sign the yellow daily health question card to demonstrate that there are no health concerns and have their temperature taken each day during any multi-day project work