Employee Information

Below are guidelines and processes for faculty and staff for Summer Term.

Commitment to Safety Guidelines

  • Read and acknowledge commitment to adhere to safety guidelines via online portal
  • Follow guidelines in keeping with Kettering Values and showing respect for others
  • Set a good example for students and other employees
  • Safety guidelines are now a required responsibility of every employee’s job description

Personal Health Check Prior to Coming to Campus

  • If you have any symptoms of sickness or fever, do not come to campus, please stay home
  • Immediately report any situation involving symptoms of sickness to HR at (810) 762-9933
  • Check your temperature daily for a reading of less than 100.4 degrees Fahrenheit
  • Answer Safe Return to Campus Daily Questions to indicate “no” if applicable regarding health concerns

Arrival on Campus

  • Wear your Kettering ID card while on campus in a readily visible manner at all times
  • Use only the designated entrance for your respective work area. Other entrances will be inaccessible, and no access is to be given to others when exiting a building
  • Any special needs should be brought to the attention of the Director of Campus Safety for consideration and advance approval

Use of Face Masks

  • Face masks must be worn when moving through public areas and in all other spaces any time there is more than one person present
  • Face masks must cover both nose and mouth
  • While lecturing, faculty may be permitted to remove their face mask in select rooms (i.e. rooms in which appropriate safeguards have been made)

Social Distancing

  • Maintain at least six (6) feet of separation (specific areas may require further distancing)
  • Adhere to signage instructions posted on campus
  • Conduct all group meetings online, e.g. Google Meet, unless there is a compelling reason to meet in-person
  • If there is a need to meet in person, keep the group size to no more than ten (10) people and adhere to social distancing while meeting
  • Conduct any one-on-one meetings via online tools or by phone as much as possible unless there is a compelling reason to meet in-person
  • Show courtesy and step aside in stairwell landings to allow others to pass safely
  • Adhere to the two (2) passengers limits for elevator use
  • Stay to the right in hallways, the tunnel, and walkways
  • Do not congregate at entrances or while waiting in lines

Personal Health Hygiene & Cleaning of Personal Space

  • Wash hands frequently with soap and water for at least 20 seconds or use hand sanitizer
  • Cough or sneeze into your arm or cover with tissue
  • Clean personal equipment daily, e.g. doorknobs, keyboard, phone, and work surfaces including desks, tables, and chairs
  • Avoid sharing equipment with others; when required to share, clean before and after each use
  • Request cleaning supplies from Auxiliary Services Office

Sharing Your Concerns

  • Address any concerns about adherence to these guidelines to HR at (810) 762-9933


If an employee plans to work on campus, the employee must take their temperature and answer four health questions daily (see below) indicating there are no health concerns. These tasks must be completed prior to leaving the employee’s residence using an online app called “Safe Return to Campus Daily Questions” which can be accessed at safereturn.kettering.edu/

Based on the employee’s answers to the questions, they will receive approval to come to campus (indicated by a “green” screen with approval message) or be directed to stay home and contact the Human Resources Office (indicated by a “red” screen with message to call HR).

Upon arrival on campus, the employee will be required to show their smartphone screen with approval to come to campus as received from the “Safe Return to Campus Daily Questions” app. If the employee does not have a smartphone, they will be asked to contact Human Resources for instructions at (810) 762-9933. A paper questionnaire will be available to use in these situations.

Health Questions

  1. When you checked your temperature today, was it 100.4° F [38.0° C] or higher?

  2. Have you had any of the following symptoms in the last two weeks?

    1. Fever (100.4° F [38.0° C]), signs of a fever, and any other symptoms listed below for at least 24 hours. Note: Fever is present; without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants).

    2. Shortness of breath

    3. Cough

    4. Chills or repeated shaking with chills

    5. Muscle pain

    6. Headache

    7. Sore throat

    8. New loss of taste or smell

  3. Are you ill or caring for someone who is ill?

  4. Have you had contact with someone diagnosed with COVID-19?


Card Access

Entry to campus buildings has been limited since June 15th:

  1. Card access for the groups listed, who may be required to move between buildings while performing their work, will maintain their current door access levels:
    • Cabinet Members
    • Campus Safety Officers
    • Maintenance supervisors & staff
    • Custodial supervisors & staff
    • IT staff
  2. Card access to campus buildings for all other faculty and staff will be limited to the following entrances:
    • Academic Building Use northeast ground floor entrance (near FIRST Robotics Community Center)
    • Campus Center: Use southwest ground floor entrance (“pizza doors”)
    • Mott Center: Use main entrance on north side of building
    • Recreation Center: Use main entrance doors. (Note: open for limited hours)
    • The tunnel between the Campus Center and AB will be available for use
  3. Card access will be allowed for the main front entrance doors to the Campus Center and Academic Building for all faculty and staff on weekdays from noon to 7 p.m.

Any exceptions to the above must be arranged in advance by contacting Campus Safety at (810) 762-9501.

Arrival

  • Faculty and staff are not to arrive on campus before 7 a.m. on weekdays
  • Upon arrival, they will be screened by a Campus Safety officer or designee, who will be stationed at the noted building entrances
  • Faculty and staff will be required to wear a face mask and Kettering ID upon entering any building
  • Faculty and staff will be required to show their cell phone’s “green” screen response from the “Safe Return to Campus Daily Questions” app (or provide a paper form equivalent available from Campus Safety Office) before being admitted to campus
  • In the event an employee is either unable to complete or has not completed their electronic questionnaire, they will be provided with a paper questionnaire which must be satisfactorily completed. The officer or designee will be equipped with a digital thermometer and will take the employee’s temperature and review the questionnaire to ensure that their temperature is within acceptable range prior to the employee being allowed admittance to campus
  • Staff members with schedules that require them to arrive on campus prior to 7 a.m. or on weekends, will be screened by their immediate supervisor, designee, or when necessary, by Campus Safety

Additional information

Screening stations will be equipped with the following supplies:

  • Digital thermometer
  • Supply of disposable face masks
  • Supply of paper questionnaires
  • Supply of hand sanitizer
  • Supply of pens
  • N95 mask (for officer use)
  • Face shield (for officer use)
  • Disposable gloves (for officer use)
  • Disinfectant wipes (for officer use)

The screening stations will be staffed on weekdays from 7 a.m. to 11 a.m. with other hours determined by the Director of Campus Safety.


The Custodial team will clean and disinfect campus facilities daily with priority given to high-use and common areas. Special needs will be addressed as they arise. The staff will follow training procedures for the use of personal protective equipment and various cleaning supplies.

Restrooms

Public restrooms will be cleaned and disinfected twice daily.

Surfaces

Frequently touched surfaces and objects will be cleaned and disinfected at least daily (depending upon use patterns) including:

  • Doorknobs and handles
  • Stair rails
  • Classroom desks and chairs
  • Lunchroom tables and chairs
  • Countertops
  • Handrails
  • Light switches
  • Handles on equipment (e.g. athletic equipment)
  • Push buttons on vending machines and elevators

Floors

Floors will be swept and mopped at least daily and more frequently as required.

Trash Removal

Trash cans in offices and classrooms will be emptied daily.

Special Needs for Enhanced Cleaning

If a positive COVID-19 case is reported, the space will be closed off until it can be properly cleaned and disinfected. Depending upon the situation with respect to time of day, size of space needing to be cleaned, etc., an outside contractor may be brought to campus for the cleaning and disinfecting work. The focus will be on any areas where the individual is known to have been and on any items or furnishings they may have touched.


The Director of Auxiliary Services and Environment Health & Safety and the Director of Physical Plant will be responsible for acquiring appropriate supplies and personal protective equipment to meet campus needs including:

  • Cleaning and disinfecting supplies (including micro-mist sprayers)
  • Cloth face masks (including instructions for cleaning cloth masks)
  • N95 face masks for first-line workers
  • Hand sanitizer (including dispenser stations and refill supplies)
  • Gloves
  • Clear shield materials (including fabrication services)
  • Rope barriers
  • Handheld infrared thermometers


The University’s goal is to provide a workplace environment that is safe for employees and for those whom it serves.

Objective

In accordance with CDC guidelines, modifications are being made to workspaces to allow for six (6) feet of separation between the employee and other employees or those being served.

Physical Solutions

Safety may be achieved by moving furniture, erecting physical barriers or shields, adjusting pathways, and/or limiting capacities of spaces.

  • In situations where physical changes are needed, department heads will be asked to submit requests online with requests being reviewed by the Director of Auxiliary Services & Environmental Health and Safety, the Director of HR, and the Director of Physical Plant
  • The Physical Plant team will then be directed to order materials and make changes as required

Other Solutions

Creativity will be helpful in addressing situations for meeting institutional needs.

  • Work activity may be moved to another area rather than make a physical modification, such as providing a separate room for in-person interviews
  • In some cases, a change in how work is accomplished may be most appropriate, e.g. having individuals submit photos online for ID’s and distributing finished ID cards from a new location

Implementation

  • The Administration & Finance Office coordinated with department heads to modify workspaces with completion scheduled by June 15th
  • Department heads will be contacted subsequently to confirm success of modifications and/or the need for further assistance

The University’s goal is to provide a workplace environment that is safe for employees and for those whom it serves.

Limitations

Until further notice, entry to campus buildings by outside visitors and contractors is limited effective beginning June 15th, as follows:

  • No outside visitors or guests will be allowed on campus without advance written approval by HR
  • Only those outside contractors who must be on campus to perform required services will be allowed on-site, and such individuals must be approved in advance by HR

Arrival Procedure

Upon advance approval by HR, the following procedures must be followed:

  • All outside visitors, guests, and contractors will be issued a temporary ID that must be worn at all times while on campus
  • All outside visitors and guests must wear a face mask at all times while on campus
  • Approved outside visitors and guests must complete and sign a Visitor/Guest Access Card (including answering health questions to demonstrate that there are no health concerns) and must have their temperature taken upon entry
  • Approved outside contractors must follow the COVID-19 Contracted Services Guidelines, answer health questions, and have their temperature taken upon entry. Health questions and temperature check must be done each day during any multi-day project work