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University Policy 4 - Employee Tuition Waiver

University Policy 4
Employee Tuition Waiver


Initially approved:  2012 May 29
Policy Topic:  Human Resources—Educational Benefits
Administering Office: Human Resources

Posted for Comment: 2012 May 28; Comment Period Closed: 2012 June 08
Issued 2012 June 08

I.  POLICY STATEMENT

The Employee Tuition Waiver benefit provides eligible employees with a low cost Kettering education to support their current position and Kettering related career growth.

II. SCOPE AND APPLICATION OF POLICY

This benefit applies to eligible full time faculty and staff members.

III. DEFINITIONS

Tuition Waiver:  Employee benefit that waives most instructional costs associated with undergraduate and graduate enrollment at Kettering.


IV. REQUIREMENTS & PROCEDURES

Employee Eligibility: To be eligible to participate, employees must meet all of the following requirements:

  • At least one year of Kettering service in good standing as a benefits-eligible, full-time regular employee prior to the start of classes;
  • Approval of supervisor and respective Vice President;
  • At time of application, on active employee status, sabbatical, fellowships, other paid leave, or leave when serving on behalf of Kettering.  This does not include employees on unpaid personal leave of absence or unpaid disciplinary suspension.

Tuition Expenses Waived:  98% of undergraduate tuition expenses, less any federal or state financial aid grant awards and/or Kettering scholarship awards and/or paid tuition or tuition reimbursement from a corporate partner or any other source for any term.  

Expenses Not Waived:  Room, board, books, other instruction-related materials, or non-instructional expenses.

To Participate:

  • Employee must complete the undergraduate admissions process and be admitted as a student by the University.
  • Employee must complete a Free Application for Federal Student Aid (FAFSA) annually.  This form is available from the Financial Aid department and at http://www.fafsa.ed.gov/   Federal and state financial aid grants will be applied to the tuition waiver.  Proof of  FAFSA application must be provided with program application.
  • Employee must complete an Employee Tuition Waiver Application and provide all relevant documentation each term.  Application and documentation must be submitted to Human Resources by the following deadlines:
    • Summer Term—June 1
    • Fall Term—September 1
    • Winter Term—December 1
    • Sprint Term—March 1
  • Failure to complete and submit these forms a minimum in accordance with the published deadline will result in denial of the tuition waiver benefit.  The employee will be responsible for payment of all tuition costs.
  • The employee must provide Human Resources with relevant documentation if receiving paid tuition or tuition reimbursement from a corporate partner or any other source for any term.  Failure to communicate any applicable tuition awards may result in employee disciplinary action and denial of all current and future tuition waiver benefits.
  • Employee must maintain acceptable academic standards to maintain enrollment.
  • Employee must maintain the highest level of conduct and academic integrity to maintain enrollment and participate in the tuition waiver benefit.  Failure to do so may result in disciplinary action, denial of all current and future tuition waiver benefits.
  • Limited to 2 classes per semester.
  • Classes and course work must not interfere with employee’s ability to perform job and work a full time schedule.

Tax Implications

Participation in any employer-provided educational tuition waiver may result in tax consequences to the employee.

V.  POLICY REVIEW REQUIREMENTS

This policy shall be reviewed every four years by Human Resources and the University’s officers.

VI.  RELATED RESOURCES

Employee Tuition Waiver Application Form