Alpha Pi Mu constitution

Alpha Pi Mu

CONSTITUTION

Table of Contents

Name, Article I. 1

Purpose, Article II......... 1

Membership, Article III 3

Organization, Article IV 7

Government, Article V 11

Active Chapters, Article VI... 14

Alumni Chapters, Article VII.......... 17

Alpha Chapter, Article VIII... 19

Expansion, Article IX... 20

Disciplinary Action, Article X 21

Funds, Article XI.......... 23

Amendments, Article XII.......... 24

Emblems and Insignia, Article XIII.......... 25

Ritual, Article XIV.... 26

CONSTITUTION

ALPHA PI MU ASSOCIATION

ARTICLE I

NAME

Section 1. The name of this organization shall be ALPHA PI MU ASSOCIATION.

ARTICLE II

PURPOSE

Section 1. It shall be the purpose of Alpha Pi Mu Association:

a. To serve as the Industrial Engineering Honor Society.

b. To confer recognition upon the student of Industrial Engineering who has shown exceptional academic interests and abilities in the field of Industrial Engineering.

c. To encourage participation in those activities which may be beneficial to the profession of Industrial Engineering.

d. To encourage wherever possible any movement which will advance the best interest of Industrial Engineering education.

e. To further unify the student body of the Department of Industrial Engineering in presenting its needs and ideals to the faculty.

f. To create a closer student-faculty relationship by periodically bringing together the thoughts and needs of both.

g. To assist and cooperate with all organizations and persons working for the interests of Industrial Engineering.

h. To benefit its members by the association and experience that can come from bringing together a group with similar interests, objectives, and abilities.

1. To promote the professional development and welfare of its members.

Section 2.

Alpha Pi Mu Association is organized exclusively for educational and scientific purposes, including the making of distributions to organizations under Section 501(C)3 of the Internal Revenue Code (or the corresponding section of any future Federal tax code).

Section 3.

Notwithstanding any other provision of these articles, the Association shall not carry on any other activities not permitted to be carried on by an Association exempt from Federal income tax under Section 501(C)3 of the Internal Revenue Code (or corresponding section of any future Federal tax code).

ARTICLE III

MEMBERSHIP

Section 1. Active Membership

a. There shall be but one class of active members.

b. Active membership shall be open to those undergraduate students fully registered in an Industrial Engineering or comparable curriculum, which curriculum has been approved by the Accreditation Board for Engineering and Technology (ABET) or other appropriate accrediting agency, who are ranked as juniors or seniors by their college and are in good and regular standing. Industrial Engineering Technology programs are not considered comparable curricula.

c. Only those juniors who have maintained an average scholastic grade in the upper one-fifth and those seniors who have maintained an average scholastic grade in the upper one-third of the Industrial Engineering class of which they are a member shall be eligible for active membership. The scholastic requirements of the individual chapters may be raised above those set forth in this Constitution.

d. Other requirements for membership shall be leadership, ethicality, sociability, and widespread interest.

e. In the case of students whose eligibility is in doubt because of irregular standing or curriculum, the matter shall be referred to the Executive Council for appropriate action.

f. Membership in any other fraternity or society shall not debar a student from active membership in Alpha Pi Mu Association.

g. Transfer students ranked as juniors or seniors who have transferred from some other institution or school or from some other department in the same school shall be eligible for active membership provided they have maintained a scholastic average in the upper one-fifth, if a junior, or upper one-third if a senior, of the class from which they transferred and provided they maintain this average for one grade period after the transfer.

h. Graduate students may be eligible for active membership, provided they are in regular standing or candidates for a degree and have a written recommendation from the head of the Department of Industrial Engineering or a member of the faculty to be designated by the department head.

Section 2. Alumni Membership

a. Any graduate Industrial Engineer from a school now having a chapter of Alpha Pi Mu Association, who during his/her scholastic career fulfilled the requirements for membership, may be eligible for alumni membership providing he/she received his/her degree during a period when the school was accredited by the ABET or other appropriate accrediting agency.

b. Any active member, upon completion of his/her studies with the Industrial Engineering Department in which he/she was initiated, shall become an alumni member.

c. A member having received a degree at one institution and pursuing an advanced degree at a second institution may apply to the Alpha Pi Mu Association chapter at the second institution to have his/her alumni membership reverted to active membership, pursuant to that chapter’s by-laws if so desired.

d. Prospective alumni members shall be formally initiated according to the prescribed ritual by any active chapter or group of members designated by the Executive Council.

Section 3. Faculty Membership

a. Faculty membership may be granted to a faculty member of an ABET-accredited Department of Industrial Engineering who has made an outstanding contribution to education in the field of Industrial Engineering, upon review and approval of his/her credentials by the Executive Council. Active soliciting of prospective faculty members by individual chapters may not be undertaken prior to the approval by the Executive Council of such prospective faculty members.

b. The purpose of the Faculty Membership is to provide direct and manifest means for faculty of the Department of Industrial Engineering to be identified with and participate in the activities of Alpha Pi Mu Association. While there is no intent that a faculty member should participate as an Active Member in the chapter, there is need for faculty to be fully aware of the ideals and objectives of the chapter and to render aid and assistance to the chapter as needed. The traits expected of members of Alpha Pi Mu Association-- scholarship, leadership, sociability, ethicality, and widespread interest--are of prime consideration in faculty-student relationship. The affiliation of the faculty and their contribution to the welfare of Alpha Pi Mu Association are encouraged.

c. Qualifications for faculty membership are as follows:

(1) The candidate shall hold rank above instructor in the Department of Industrial Engineering.

(2) The candidate shall have at least three years of full-time teaching and/or research experience as a faculty member in the Industrial Engineering Department at that particular university.

(3) The candidate shall be clearly identified with the Industrial Engineering courses and research of his department.

(4) Faculty memberships may be extended to include outstanding faculty in Industrial Engineering Departments that have no active student chapter of Alpha Pi Mu Association. The individual receiving the faculty membership is required to attend the initiation at the campus of the sponsoring chapter.

(5) The chapter membership should view every proposed faculty member as a chapter advisor.

d. Sixteen (16) copies of a biography of each candidate and of qualification statements written by two (2) members of the proposing chapter, indicating outstanding contributions, must be submitted to the Association Office six (6) weeks prior to the scheduled initiation date for approval or disapproval by the Executive Council. In no case may a faculty member be initiated without specific written approval from the Executive Director.

e. A candidate must receive at least two-thirds affirmative votes of the total number of eligible votes in the Executive Council to be elected. (This is ten (10) of the present fifteen (15) Executive Council members.)

Section 4. Honorary Membership

Honorary membership may be granted to a person who has made an outstanding contribution to the field of Industrial Engineering and who has been proved worthy of the honor, upon review and approval of the Executive Council. Active soliciting of prospective honorary members by individual chapters may not be undertaken prior to approval by the Executive Council of such prospective honorary members.

Section 5. Election of Members

a. Election of members shall be conducted either by secret or open ballot as the chapter sees fit at the time of election. Elections shall be held as soon after the date of determining the eligibility of the candidates as possible. A three-quarter vote of all active members present shall be required to elect.

b. All candidates for membership shall be elected by an active chapter. They shall be initiated, according to the prescribed ritual, either by the active chapter or by a group of members to be designated by the Executive Council.

Section 6. Eligibility Problems

Any problems concerning the eligibility of students for active membership at a particular school should be sent with a copy of the current by-laws to the Regional Vice President for approval. The appeal of any particular decision will rest solely with the Executive Council.

Section 7. Inactive Members

An active member may become or may be declared an inactive member subject to conditions set forth in each local chapter’s by-laws. As such, these conditions shall be approved by the Executive Council. Each chapter shall have a procedure whereby an inactive member may be reinstated as an active member.

ARTICLE IV

ORGANIZATION

Section 1. Chapters

This society shall consist of such active chapters as have been or shall be, established in engineering schools having an Industrial Engineering or comparable curriculum, which curriculum has been approved by ABET or other appropriate accrediting agency and of such alumni chapters as have been or shall be established and recognized by Alpha Pi Mu Association.

Section 2. Chapter Names

The active chapters shall be designated by the name of the school at which they are located; and the alumni chapters shall be designated by the name of the city in which they are located, subject to the approval of the Executive Council in each case.

Section 3. General Government

a. The general government of the Association shall be carried on by the Convention and Executive Council, as hereinafter provided.

2. For the purposes of administration, the U.S. shall be divided into seven regions as follows:

REGION I. Connecticut, Maine, Massachusetts, New Hampshire, New York, Rhode Island, and Vermont.

REGION II. Delaware, Maryland, New Jersey, North Carolina, Pennsylvania, Virginia, and West Virginia.

REGION III. Alabama, Florida, Georgia, Puerto Rico, South Carolina, and Tennessee.

REGION IV. Illinois, Indiana, Louisville, Michigan, Ohio, and Wisconsin.

REGION V. Arkansas, lowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, Oklahoma, and South Dakota.

REGION Vl. Louisiana, Mississippi, New Mexico, and Texas.

REGION Vll. Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington, and Wyoming.

Section 4. The Executive Council

1. The Executive Council shall be composed of the President, Executive Vice President, Executive Director, Treasurer, Scholarship Coordinator, three members of the Advisory Board (none of the above can be a student member), and seven Regional Vice Presidents. Each Executive Council Member shall have one vote.

2. Election of the Executive Council members shall be held during the spring of even years. In those even years in which a Convention is held, the election will take place at the Convention. Otherwise, elections will be held by mail prior to April 1st of the non-convention even year. If there is a Convention, the President will appoint a nominating committee that will present a slate of candidates to the convention, with installation of the new Executive Council being made just prior to the conclusion of the convention. If no convention is held in the even year, the President shall chair a nominating committee composed of the President and Advisory Board. Nominations will be solicited from the active chapters by the nominating committee at least two months prior to the mail election deadline of April 1st. Installation of the Executive Council, elected by mail, will be accomplished by the outgoing President just prior to the conclusion of the first Executive Council meeting that follows the election.

c. The President, Executive Vice President, Executive Director, and Treasurer shall be elected by a plurality of the Executive Council and eligible chapter votes received. Tie votes will be resolved by a plurality vote of the Executive Council. Any vacancy, whether resulting from death, resignation, removal or other cause, shall be filled by an act of election by the remaining members of the Executive Council.

d. The Regional Vice Presidents shall be elected by a plurality of the chapters responding in each region. Any tie vote will be resolved by a plurality vote of the members of the Executive Council with the current Vice President of the region in question abstaining.

e. The Executive Council shall empower the Executive Director to secure such assistance as the Council may consider necessary.

6. The Executive Council shall have the following powers and duties in addition to those heretofore set forth:

(1 ) To uphold and enforce the Constitution of the Association.

(2) To charter new chapters of the Association in accordance with Article Vl. Section 3, and Article Vll, Section 2.

(3) To expel any chapter in accordance with Article X, Section 1, paragraph c.

(4) To suspend any chapter until the next Convention.

(5) To expend the monies of the treasury of the Association and to adopt, by a majority vote, a budget for the Association.

(6) To prescribe the duties of the Association Officers and to provide for the regulation and operation of the business of the Association.

(7) To invoke and carry out such discipline as may be provided for in this Constitution.

(8) To publish all literature, catalogs, and official publications of the Association, issue all certificates of membership, and keep all official documents and properties of the Association.

(9) To perform any other acts of government deemed necessary for the good of the Association.

(10) To give consideration to recommendations of the Advisory Board.

(11) To consider expulsion of any active member in accordance with Article X, Section 3.

Section 5. Association Officers

1. Names. The officers of the Association shall be the members of the Executive Council.

2. President. The President shall call and preside at meetings of the Executive Council and shall preside at each Convention and shall submit a report on the welfare of the Association at each Convention.

3. Executive Vice President. The Executive Vice President shall assume all duties of the office of President in the event of absence, disability, or death. He/she shall assist the President in all matters of the Association.

4. Executive Director. The Executive Director shall act as the administrative officer of the Association, actually collecting and having charge of all funds of the Association.

He/she shall:

(1) Keep all minutes and records of each Convention and distribute copies to each chapter and Executive Council member.

(2) Keep all records of proceedings and acts of the Executive Council.

(3) Make a report to the Association in the Convention assembly.

(4) Be the custodian of the seal of the Association and shall have the power to affix the same when instructed to do so by the Executive Council.

(5) Keep a written record of all information concerning the founding, historical development, and operation of the Association.

(6) Perform such other duties as the Executive council may direct.

5. Treasurer. The Treasurer shall act as the financial officer of the Association.

He/she shall:

(1) Be responsible for the funds of the Association, including the receipt and disbursement of all monies.

(2) Keep a written record of all such transactions and submit a financial statement at each Convention and each Executive Council Meeting.

(3) Be the Financial Advisor of the Executive Council and perform other duties as the Council may direct.

(4) Be empowered to invest the funds of Alpha Pi Mu Association under authorization of the Executive Council.

6. Regional Vice Presidents. Each Regional Vice President shall act in the best interest of the Association as a whole. Each Regional Vice President shall represent the Association in his/her geographical area and shall work to promote the welfare of the Association in that area. Evaluate reports for regional Outstanding Chapter Awards Competition.

7. Scholarship Coordinator. The Scholarship Coordinator shall be responsible for all Association Scholarship Awards.

h. Advisory Board. The three most recent past presidents shall serve as the Advisory Board of the Executive Council.

ARTICLE V

GOVERNMENT

Section 1. Ultimate Authority

a. The ultimate authority on affairs of the Association shall rest with the various active eligible chapters and members of the Executive Council with each having one vote. The active chapters may delegate authority on matters not specifically herein provided for to the Executive Council, or Committees of the Association

b. All constitution changes may be handled by mail vote of the eligible voters, through the Executive Director, with a three-fourths affirmative vote of those eligible voters responding required for constitution changes. Constitution changes can be initiated by the Executive Council, a majority of delegates at a Convention, or by petition from a minimum of three (3) chapters.

Section 2. Jurisdiction

a. The jurisdiction of all members and chapters of Alpha Pi Mu Association shall be the concern of the Executive Council.

b. All specific matters of jurisdiction pertaining to the government of the Association shall be outlined under the powers and duties of the Association officers, Executive Council, Conventions, and Committees as provided for in this Constitution.

Section 3. Conventions

a. Legislative Powers. A Convention shall have control of all matters pertaining to the government of the Association. Between conventions, legislative powers are delegated to the Executive Council with constitution changes requiring a vote of the chapters as indicated in Article V, Section 1.

b. How Constituted. The Convention shall consist of the Executive Council and one or more delegates from each of the Active and Alumni Chapters, providing the chapters are in good standing with the Association.

c. Delegates. Delegates to the Convention shall be elected or selected by the chapter which they represent. Each Active Chapter is required to send one official voting delegate to the Convention. Alumni Chapters are entitled to at least one non-voting delegate. Delegates from chapters must be members of the Association and in good and active standing of the chapter electing them.

d. Votes. Each member of the Executive Council and each Active Chapter shall have one vote in all matters of business. All matters of business arising in the Convention shall be decided by vote. A majority vote of those voting, non-abstaining delegates shall be required for positive action on any motion. Proxy votes shall not be permitted.

e. Quorum. A two-thirds representation of the active chapters by the official voting delegates shall constitute a Convention. A quorum at sessions of the Convention shall consist of three-fourths of the number of official voting delegates actually present at the Convention.

f. Time and Place. The Convention shall, in normal times, meet every four years, at such time and place as is determined by action of the Executive Council. In abnormal times when it is impractical for the Convention to meet at its regular time, it may be postponed by the Executive Council until such time that the Council believes it is practical to convene.

g. Powers. In those years in which a Convention is held, the Convention shall:

(1) Transact all business pertaining to the Association except that which may be otherwise delegated.

(2) Be the final court of appeal for all questions regarding the interpretation of the Constitution and all matters of discipline that may be referred to it.

(3) Elect the members of the Executive Council of the Association; their term of office shall be as provided for in Article IV, Section 4, of this Constitution.

h. Committees. Convention Committees shall consist of the following:

(1) Standing Committees:

(a) Constitution

(i) Sub-Committee: Finance

(ii) Sub-Committee: Resolutions

(b) Ritual

(d) Alumni

(e) Chapter Activities

(f) Nominations

(2) Additional Committees as may be deemed necessary by the Executive Council.

(3) Standing Committees can be changed as deemed necessary by theExecutive Council

Section 4. Association Officers

a. The duties of the Association Officers pertaining to the government of the Association are found in Article IV, Section 5, of this Constitution

ARTICLE Vl

ACTIVE CHAPTERS

Section 1. Government

Except as herein provided, each chapter shall have full control of its individual affairs. Prior to its establishment, each proposed chapter shall be required to enact and submit for approval to the Executive Council, chapter by-laws and amendments thereto, for its own guidance in all matters not herein fully set forth. Each subsequent amendment to these by-laws must be submitted to the Executive Council for approval before they can become effective.

Section 2. How Constituted

The membership of an active Chapter shall consist of all active members made up of eligible undergraduate, graduate, and transfer students who are in regular standing with the college. Also, membership can include alumni members of Alpha Pi Mu Association in good standing who reside near the college or university; however, the alumni may not vote or hold office.

Section 3. Issuance of Charter

Upon approval by three-quarters of the Executive Council of the petition for a charter, and upon payment to Alpha Pi Mu Association for the initiation fees of members to be initiated, said petitioning group is entitled to receive a charter at a formal ceremony and is entitled to all of the privileges of an Active Chapter as provided for in this Constitution. The petition for a charter must be signed by at least nine candidates who are qualified for membership, as herein set forth. The names of the new initiates and any existing members deemed instrumental by the chapter in the formation shall be included on the charter. (Existing members do not pay dues again.)

Section 4. Officers

The active officers of each chapter shall consist of a President, Vice President, Corresponding Secretary, Recording Secretary, and Treasurer. At the time of their election, the officers of the chapters must be duly registered in an Industrial Engineering or comparable curriculum. Their term of office shall not exceed one year. Each chapter shall have an elected Faculty Advisor who is a member of the college faculty and of Alpha Pi Mu Association.

Section 5. Duties of Officers

The duties of officers of an Active Chapter shall be those performed according to Robert's Rules of Order by persons holding such offices and as set down by the by-laws of the Chapter.

Section 6. Removal of Officers

Removal of officers shall be covered in the local chapter by-laws.

Section 7. Meetings

a. Each chapter shall hold a minimum of six (6) meetings during each academic school year. For the purpose of this requirement, each meeting must have a quorum present. Additional meetings may be held during the summer if the active members attending summer school so desire.

b. Special meetings may be called at any time at the discretion of the President of the chapter.

3. A quorum shall consist of two-thirds of the active membership of the chapter. No member shall be allowed to vote on any matter by proxy.

Section 8. Annual Report

Each chapter is required to prepare an annual report covering a one-year period beginning on April 1st of the preceding year. This report is to be submitted to the National Executive Director and must be postmarked by midnight, April 15th. Non-compliance to this section is subject to disciplinary action by the Executive Council as described in Article X.

a. Required items for the annual report:

(1) Complete financial statement and an authorization form in lieu of IRS Form 990. Authorization forms will be supplied by the Executive Director.

(2) Office Manual General Questionnaire. (Refer to the Office Manual.)

(3) Quarterly Report Form of officers for coming year.

b. For those chapters wishing to compete for the Outstanding Chapter Award, the following additional items are required:

(1) Records of all chapter events during the interim period since the preceding report including minutes of meetings.

(2) A proposed program of activity during the ensuing year.

(3) Other items as suggested. (Refer to the Association Procedures Manual, Pages 35 and 38.)

ARTICLE VII

ALUMNI CHAPTERS

Section 1. Organization

Any seven alumni members in good standing with the Association who reside within convenient distance of each other, may petition to the Executive Council for a charter to organize an Alumni Chapter. The Executive Council shall have full responsibility for the design of said charter and its issuance.

Section 2. Issuance of Charter

Upon approval by three-quarters of the Executive Council of the petition for a charter and upon payment to the Association of a $50 charter fee, said Alumni Chapter is entitled to receive a charter and is granted all the privileges of an Alumni Chapter as provided for in the Constitution. The petition for a charter must be signed by at least seven alumni members.

Section 3. Meetings

The Alumni Chapters shall hold regular meetings at least four times each year. They shall have no power of initiation.

Section 4. Convention Delegates

Each Alumni Chapter which is in good and regular standing with the Association is entitled to be represented at the Convention by one or more delegates. Delegates from Alumni Chapters shall be entitled to the same privileges as delegates from active chapters with the exception of voting privileges.

Section 5. Government

Section 6. Annual Report

Each Alumni Chapter shall be required to submit an annual report to the Executive Director. This report shall contain a complete financial statement including an authorization form in lieu of IRS Form 990, a complete list of members, and a proposed program of activities for the ensuing year. In addition to the annual report, and subject to discipline for failure to comply, each Alumni Chapter shall be required to answer all correspondence from the Association. Annual Reports shall be due prior to July 1st of each year.

Section 7. Membership

Any former active member, or duly initiated alumni, faculty or honorary member, shall be entitled to membership in an Alumni Chapter. No member of the Association shall be active in both an Active and an Alumni Chapter.