Managing Membership for Email Aliases (Google Groups)

Managing Membership for Email Aliases (Google Groups)

Please note that most of the information below only applies if you have been made a "Manager" of an Email Alias (Google Group).  If you would like to become a manager for a google group please email helpdesk@kettering.edu with your request.  

We use Google Groups to handle our email alias lists. The following examples will walk through the operations of managing the Google Group demogroup@kettering.edu.

How to get a list of addresses on an Email Alias (Google Group)

A question often asked is if I send a message to demogroup@kettering.edu who will receive it.  Can I get a list of addresses on the list?

  1. Log in to Kettering University Google Applications for Education at http://mail.kettering.edu
  2. Click on the "Groups" Link at the top of the page.Selecting the Groups tab in Google Applications for Education
  3. Find the Group you wish to manage under "My groups" and then click on the "manage" link.  If you don't have this link and should be the manager of the list please email helpdesk@kettering.edu to request manager access for the group.Select manage in Google Groups
  4. Select "Manage Members".Select manage members
  5. After selecting "Manager Members", you will be shown a list of members.  You can also export the list as a comma separated values (csv) file which you can import into Excel or similar spreadsheet software by selecting "Export member list".Member list and option to Export member list as a csv file

 

How to add a new email address (member) to an alias (Google Group).

The following steps assume you are able to get to the correct Google Group and that you have access to manage a group (see How to get a list of addresses on an Email Alias (Google Group) above for instructions on logging in and getting to the Group.

  1. Click on either of the "Invite members" links.Click on either of the Invite members links
  2. Click on "Add members directly".Click on "Add members directly"
  3. In the "Enter email addresses to add as members" type in the email address of the person you wish to add to the list.  As you type you will see the name and email address of users underneath the text area which you can also select from.Enter email addresses to add as members
  4. Uncheck "Send email to new members notifying them that they have been added" and then click "Add members".  You may or may not want to send the user an email with a message letting them know they have been added to the list.  If you do want to send a message notifying the user that they have been added to the list, leave the "Send email to new members notifying them that they have been added" checked.Uncheck send e-mail to new members and click Add members

How to remove (unsubscribe) an address (member) from and email alias (Google Group)

The following steps assume you are able to get to the correct Google Group and that you have access to manage a group (see How to get a list of addresses on an Email Alias (Google Group) above for instructions on logging in and getting to the Group.

  1. Under "Manage members" in the "Management tasks" panel click on "Edit" next to the address you wish to remove.Select Edit on the row next to the address to remove
  2. Click "Unsubscribe".click unsubscribe

How to change a members delivery option to not receive email (or receive) from an Alias (Google Group).

The following steps assume you are able to get to the correct Google Group and that you have access to manage a group (see How to get a list of addresses on an Email Alias (Google Group) above for instructions on logging in and getting to the Group.

If an alias is typically only responded to by one person and the other person only wants to receive email when the primary person is on vacation (for instance) you can change the delivery type to "No Email".  Members of the group can also change this option themselves without being a list manager, see How to change my delivery option in an alias (Google Group) to not Email me or to Email me.

  1. Check the "box" next to the email address, select "No Email" from the "Set delivery type" selection list and click the "OK" button.Select No Email from the Set delivery Type selection list and click the OK button

How to change my delivery option in an alias (Google Group) to not Email me or to Email me.

As a member of an alias (Google Group), you can manage if you receive email from the list or not.  This is helpful in cases where you normally don't want to receive email messages from the alias but on occasion you need to, for instance if you are covering for someone on vacation.

  1. Log in to Google Applications for Education at http://mail.kettering.edu, click on "Group" at the top of the page.Select Groups
  2. Click on the alias (Google Group) name.click on the group name
  3. Select "Edit my membership".Click on Edit my membership
  4. Select "No Email" and the click on "Save these settings".  If you want to start receiving email again simply go back to this page and select "Email" and then click on "Save these settings".Select No Email and click save these settings
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