Business Policies & Procedures and Resources
The Business Office is responsible for payments to and from the University. Some of the information, policies and procedures we provide are listed below. Follow a link below to learn more about:
Policies and Procedures:
- Authorized Approvals - who's authorized to sign for a variety of functions performed during the course of a normal work day
- Business Policy Manual - outlines general policies and procedures (requires LDAP ID and password)
- Capital - Maintenance - Repair Policy - criteria used to define capital - maintenance - repair
- Cell Phone Policy - see below Mobile Communication Device Policy
- Electronic W-2 - consent to receive your W-2 Form electronically
- Employee Travel Report - a.k.a. Expense Report - to report employee travel expenses and / or receive reimbursement
- Equipment Disposal Policy - equipment to be donated, scrapped, sold or transferred
- Funds or Materials Request - request funds or materials from the Accounts Payable, Bookstore, Cashier's Office, Purchasing, Student Accounts, or Supply departments
- Gift Accounting Manual - outlines general gift policies and procedures when we receive gifts that are donative in nature, bestowed voluntarily and without expectation of any tangible compensation (requires LDAP ID and password)
- Gifts, Prizes and Awards - provide recipient info for any gifts, prizes and awards paid for from University funds
- Honoraria Payments - provide payment for professional services for which custom or propriety forbids a price to be set
- ID vs. Social Security Numbers - using SS# causes delays in processing
- Identity Theft Prevention Program - ensure Kettering is in compliance with the Federal Trade Commission's Red Flags Rule
- Independent Contractor Payments - provide payment to an individual or organization contracted to perform a particular service and/or produce an agreed-upon outcome
- Infrequent Personal Service Provider Payments - provide payment for infrequent services of an individual not directly related to the stated purpose or mission of the University
- Mobile Communication Device Policy (previously known as Cell Phone Policy) - meets IRS regulations by providing guidelines for the use of mobile communication devices (MCD) and the associated services used for business purposes
- PCI Compliance and Credit Card Data Handling - Payment Card Industry (PCI) compliance requirements designed to ensure that ALL departments that process, store, or transmit credit card information maintain a secure environment
- Professional Development Fund Policy - a policy overview with allowable uses information
- Proper Use of Kettering Resources - a general guideline to assist you in managing resources in a responsible manner
- Purchasing Card Program - purchase of low-value supply style items directly from the vendor
- Purchasing Guidelines (including Internet Purchases)
- Sales & Use Tax - a general guideline to assist you in avoiding having to pay sales tax on goods or services
- Travel Policy - basic accountable travel plan intended to support Kettering faculty and staff in meeting their travel obligations
- (Fiscal) Year End Accounting Procedures - to accrue, or not to accrue; that is the topic...
- (Calendar) Year End Payroll / Tax Information - Direct Deposit / Paychecks, 1098-T, 1099, W-2, W-4, F.I.C.A. and Medicare
Resources:
- Avoid the line... pay on-line! - Nelnet Business Solutions (NBS)/FACTS e-Cashier Payment Plan, to budget payments in full or equal monthly installments
- Banking Information - the scoop on ATMs, links to local banks and Cashier's Office
- Contact List - Business Office "Who's Who," including who does what, their department, room number and extension
- Departments - a general department overview, with links to specific department information
- Expense Account Codes - listing of valid expense account codes effective July 1, 2012
- FAQ - Frequently Requested Information
- IRS "one stop" Web site explaining higher education-related tax benefits - special IRS Web section highlights back-to-school tax breaks; popular 529 plans expanded, new $2,500 college credit available
- Net Price Estimator - Check out Kettering's net price calculator - contact Financial Aid
- Payroll Calendars - Questions about Payroll deadlines? Check out the current calendars:
- Student Health Insurance Coverage - contact the Wellness Center
- Tuition and Fees - tuition and fees in effect at Kettering University during the 2012-13 (with links to the 2011-12) school years
