Employee Travel / Expense Reports

The Employee Travel Report (KU-23) may be used to report employee travel expenses and / or receive reimbursement. Reports are due within thirty (30) days after the expense or completion of travel. The Funds or Materials Request form (KU-4) should be used to request reimbursement of expenses not related to travel, or for non-employees. Funds or Materials Request forms are available from either your department's supply stores, or at the Kettering Web site under Business Office - Forms.

Kettering University follows the Internal Revenue Service rules for an Accountable Plan, which exempts reimbursements from employee income. For additional information on travel, refer to the current Travel Policy.

Kettering University provides broad insurance coverage for all employees who travel while on University business. The guidelines that must be followed are included in the Travel Policy. Please note that Kettering University has Michigan workers' compensation insurance. Any employee who will be paid by the University and will be working and living in a state other than Michigan for 30 days must notify the Risk Management group within the Business Office so that workers' compensation insurance is appropriate.

Any employee who travels outside the United States while on University business must provide the Risk Management group within the Business Office a copy of the itinerary and a completed International Travel Form at least fourteen (14) days prior to any work-related travel. International Travel forms are available from either your department's supply stores, or at the Kettering Web site under Business Office - Forms.

Any employee traveling on University business must provide their department a Travel Contact form. Travel Contact forms are available from either your department's supply stores, or at the Kettering Web site under Business Office - Forms.

For more information regarding domestic or international travel, see the Travel Policy.

A hard copy of the Employee Travel Report (KU-23) is available from your department secretary or through Supply. Instructions for completing the form are on the reverse of the form. Instructions for completing the form are also included within the form available at the Kettering Web site under Business Office - Forms.

Should you have any questions regarding travel, contact:  

Employee Travel Reports
Kathy Goodrich
ext. 97942-312 CC
Insurance
Kathleen Remender
ext. 98925-941 CC
Online Forms
Dennis Liagre
ext. 98755-940 CC
Travel Policy
Kathy Goodrich
ext. 97942-312 CC