In order to maintain financial aid eligibility, you must make Satisfactory Academic Progress (SAP) toward obtaining a degree. Satisfactory Academic Progress will be monitored at the end of each academic term whether or not you have received financial aid.
This policy applies to all federal, state, and university funded grants, along with some alternative loans.
Minimum standard requirements:
- Qualitative Measure (Cumulative GPA): Must maintain a cumulative grade point average (GPA) of at least 2.0 at the end of each academic term.
- Quantitative Measure (Pace of progression to ensure completion within the maximum time frame): Pace of progression is determined by dividing the cumulative number of credit hours successfully completed by the cumulative number of credit hours attempted, including transfer hours that have been accepted. Undergraduate students must maintain a pace of progression of 67% for all course work attempted, including transfer credits.
- Credits attempted are defined as all classes for which a student receives a passing grade (“D” or better), or an “F”, “W” or “I”.
- Credits completed are defined as all classes for which a student receives a passing grade of “D “or better.
- Audit credits do not count as credits attempted or completed.
- Repeated Courses count as credits attempted during each term the student is enrolled in the course; however they will be counted once as credits completed the first time a passing grade is received for the course.
- Transfer Credits - Credits transferred to Kettering University from another institution count toward attempted and earned credits.
- Withdrawals - All withdrawal grades are considered to be not successfully completed, and negatively impact satisfactory academic progress. This includes official withdrawal grades W and WN, which are not calculated in the grade point average.
- Course incompletes - Incomplete grades are considered to be not successfully completed until the final grade is submitted.
- Changing majors - Students changing majors will be limited to financial aid for up to 150% of the number of credits required for their new program, including all previous credit hours attempted, regardless of the major
declared at the time.
- Additional Degrees - Students pursuing additional undergraduate degrees are required to maintain a 2.0 GPA and complete (earn) 67 percent of the remaining courses for the additional degree. Maximum time frame will be calculated based on 150 percent of the remaining requirements to complete the additional degree.
Maximum Time Frame to Complete a Degree:
Federal regulations require that the student complete their degree within 150% of the credits required for their program. For example, a student pursuing a bachelor's degree requiring completion of 161 credits must meet the degree requirements within 241 attempted credits.
Attempted credits include all earned, unearned, repeated, and transfer credits. All attempted credits count toward this limit even if financial aid is not received or there are extenuating circumstances for not completing credits.
A student's record will be evaluated to determine if they are able to complete a degree within the maximum timeframe allowed. When it is determined a student will not complete their program within the 150% credit limit, the student will be suspended from receiving financial aid.
Financial Aid Warning
Students who fail to meet the minimum standards for Satisfactory Academic Progress at the end of the academic term will be placed on Financial Aid Warning. A student may continue to receive financial aid for one semester while on Financial Aid Warning. Students should use this opportunity to re-establish Satisfactory Academic Progress.
If, at the end of the financial aid warning period, the student is meeting the minimum requirements for Satisfactory Academic Progress, the financial aid warning is lifted.
Students who fail to make Satisfactory Academic Progress after the financial aid warning semester will be ineligible for financial aid. You may appeal this status. If your appeal is approved, your financial aid eligibility will be reinstated, and you will be placed on Probation for one term. If your appeal is denied, your financial aid will be suspended for the next academic term.
Financial Aid Probation
To be placed on Financial Aid Probation you would have to successfully appeal not making Satisfactory Academic Progress after a Financial Aid Warning term. Students on Financial Aid Probation may receive aid for one more academic term.
If, at the end of the financial aid probation period the student is meeting the minimum requirements for satisfactory academic progress, the financial aid probation is lifted.
Students who fail to make satisfactory academic progress after the financial aid probation semester will be ineligible for financial aid and placed on Financial Aid Suspension
Financial Aid Suspension
If the financial aid office determines that you have not met the minimum standard requirements to receive Financial Aid, and your appeal is denied, you will not be eligible to receive aid for your next period of enrollment.
If extenuating circumstances exist which caused a student to fail to meet one of the above standards, a written appeal may be submitted. Examples of extenuating circumstances include, but are not limited to: unexpected death or major hospitalization of an immediate family member, extended hospitalization or medical condition of student, house fire, victim of a violent crime. The appeal should address and document these extenuating circumstances AND include:
- Why you failed to make Satisfactory Academic Progress
- What has changed that will allow you to make Satisfactory Academic Progress during your next academic term?
The appeal form is available on the Financial Aid Website. The appeal form must be turned into the financial aid office within thirty days of the notification that you are not meeting Satisfactory Academic Progress. Appeals must include supporting documentation. Incomplete appeals or those missing adequate documentation are typically denied.
Those suspended due to attempting more than the 150 percent of the program credits are not eligible for appeal.
- Minimum cumulative grade-point average (GPA): Graduate students must maintain a minimum cumulative GPA of 3.0.
- Maximum timeframe to completion: Graduate students are required to complete their programs of study within 6 consecutive years.