When circumstances occur whereby a student feels that completion of a course is not possible or in the student’s interest, the student may request a non-punitive grade of W (withdrawn) be issued by the Registrar’s Office. The following conditions apply:
- Withdrawal requests will be accepted and honored during the course withdrawal period specified on the academic calendar. After that period, the student may not withdraw from the course and is committed to receiving a Kettering letter grade, which may include a grade of FN (failure for non-attendance).
- Students must complete a Course Withdrawal Request Form, have it signed by the course instructor (and advisor if the student is a freshmen or sophomore), and submit it to the Registrar’s Office for processing by the deadline for course withdrawals specified on the academic calendar.
- Withdrawals are included in the number of repeat attempts.
- Refer to the Tuition and Financial Aid sections of this catalog for the refund rate schedule and how withdrawing from a course may impact financial aid.
Withdrawing from the term requires a completed Undergraduate Withdrawal from University Formavailable in the Office of the Registrar or on their website. Complete instructions and information are included on the form.
Withdrawing from the University requires a completed Undergraduate Withdrawal from University Form available in the Office of the Registrar or on their website. Complete instructions and information are included on the form.
Withdrawal due to Military Call to Active Duty
Students may withdraw from the University and receive a 100% tuition refund upon presenting to the Registrar, the original Armed Forces orders. Non-punitive grades of W will be issued. Should the call come during eighth week or later, in the judgment of the instructor and the student, incompletes may be given with no reimbursement of tuition. Course work then would be completed per arrangements agreed upon by the instructor and student.
Withdrawal – Medical/Compassionate (After 7th Friday)
A medical/compassionate withdrawal request may be made in extraordinary cases in which serious illness or injury (medical) or another significant personal situation (compassionate) prevents a student from continuing his or her classes or withdrawing during the course withdrawal period specified on the academic calendar, and incompletes or other arrangements with the instructors are not possible.
Usually, consideration is for a complete withdrawal. All applications for withdrawal require thorough and credible documentation; however, applications for less than a complete withdrawal must be especially well documented to justify the selective nature of the partial medical/compassionate withdrawal.
A student may request and be considered for a medical withdrawal when extraordinary circumstances, such as a serious illness or injury prevent the student from continuing classes. The medical withdrawal policy covers both physical and mental health difficulties.
A student may request and be considered for a compassionate withdrawal when extraordinary personal reasons, not related to the student's personal physical or mental health (for example, a death in the student's immediate family, care of a seriously ill family member, etc.), prevent the student from continuing in classes.
All requests for medical and compassionate withdrawals must be made through the Wellness Center and require approval by the Vice President for Student Life and Dean of Students. When requesting either of these withdrawals, students must provide:
- A written statement summarizing the circumstances and providing detailed information regarding the reason for the request. If the reason for the withdrawal began or took place during the course withdrawal period specified on the academic calendar, students must provide an explanation for not withdrawing by the published deadline.
- Medical withdrawal requests must include supporting documentation from a licensed health care professional detailing the date of onset, dates of treatment, the general nature of your condition and how and why it prevented you from completing your course work, and the last date you were able to attend class. This documentation must be on official letterhead and must be specific to this request. Prescriptions and similar types of documentation will not be sufficient.
- Compassionate withdrawal requests must be accompanied by documentation pertinent to the precipitating event. For example, a compassionate withdrawal request to care for a seriously ill family member may require information similar to that for a medical withdrawal. Other required documentation may include police reports, legal documents, airline ticket receipts, newspaper clippings, etc.
Students considering requesting medical or compassionate withdrawals after the course withdrawal period specified on the academic calendar should consult with the Wellness Center as soon as possible. No refunds apply to medical or compassionate withdrawals which take place after the course withdrawal deadline.
Questions: Contact the Office of the Registrar