Kettering University

• Departmental Bookstore Purchases (Notice posted April 1, 2009)
  
  Effective immediately, the business purpose for items purchased from the Kettering Bookstore must be stated on the Kettering University Funds or Materials Request form. For example, if purchasing supplies for departmental use, office supplies should be noted on the form. Likewise, if purchasing a pen set, t-shirt, key chain, etc. as a gift or prize, please note the business purpose of the gift or prize and the recipient’s name, if known. The bookstore will not process the request unless this information is provided. For more information please see the memo posted on Blackboard.

• Airline Travel (Notice posted December 9, 2008)

All airline travel valued $5,000 or greater must be approved by a vice president prior to purchasing the ticket(s). If the quoted price exceeds this amount, ask to have the reservation held (ticket reservations can be held for 24-48 hours but the price may fluctuate) and contact Kathy Goodrich at x9794 or Renee Abraham at x9803 for travel accounting. Kathy or Renee will contact the appropriate vice president for authorization and will notify the designated travel agency and traveler once written approval has been secured.

Please note: Our designated travel agency, Superior Travel, will not purchase the ticket(s) until approval is provided by travel accounting.

If you have questions, contact Renee Abraham at x9803.

• Employee Travel Policy - Mileage Reimbursement Allowance (Notice posted December 8, 2008)
  
  For Kettering-related business travel occurring on or after January 1, 2009, the revised mileage rate is 55 cents/mile.

• Employee Travel Policy - Voluntary Wage Assignments (Notice posted July 8, 2008)
  
  Effective immediately, in order to receive advances for Kettering-related business travel you must sign a Kettering University Voluntary Wage Assignments form, available from the Business Office Web - Forms, Cashier's Office, and Student Accounts. This agreement will remain in effect throughout your employment with Kettering University.

• Illegible signatures delay processing (Notice posted September 18, 2007)
  
  Please make certain your signature is legible (or else print your name below) on all documents you are authorizing on behalf of Kettering University. This includes funds requests, invoice approvals, memos requesting transfers, etc. In the event that we are unable to identify the signature, the document will be returned to the originating department and will result in a delay in processing. Thank you for your cooperation.

• Change in Operational Policies and Procedures (Notice posted November 8, 2004)
   
  Please be advised that the following documentation and information will be required for the processing of travel reimbursements and on-campus catered events, effective December 1, 2004:
   
  Employee Travel Reports
  In addition to the airline ticket or receipt of payment for air travel, those traveling on Kettering University business must include a flight itinerary including departure and arrival times with reimbursement requests for airline travel (Exception: If you purchased a ticket from Superior Travel and cannot locate the flight itinerary, note it on your travel report and we will secure a copy of it for you).
   
  On-Campus Catered Events
  Include name of group/organization or attendees and purpose of catered event with request for payment (i.e., catering function form, Kettering Funds or Materials Request form, vendor's invoice, etc.).
   
  Failure to provide this documentation or information may result in a delay of reimbursement or payment. If you have any questions, contact Renée Abraham at x9803.

• To do, or not to do - "hard copy" receiving (Notice posted March 24, 2004)
   
  The Operational Services Department and Business Office no longer require "hard copy" receiving for goods and services ordered against E-XXXXX blanket purchase orders (but yes, still do need receiving for all PXXXXXXX Banner-generated purchase orders). Any questions, contact Renée Abraham at x9803.
   
• Michigan Sales Tax Exemption (Notice posted March 24, 2004)
  
  Kettering University must discontinue the practice of allowing students, faculty and staff to submit its Michigan Sales Tax Exemption Certificate to businesses when these individuals make payments with cash, personal checks, or personal credit cards for purchases on behalf of the University.
  
  The decision to discontinue this practice is based on the State of Michigan Department of Treasury Sales and Use Tax Rule, 1979, AC, R.205.74 which states, "In all instances, to be exempt the consideration for the purchase must move directly from the funds of the exempt nonprofit organization." Therefore, a transaction whereby an individual from the organization makes payment with cash, personal check, or personal credit card is subject to tax even though the individual may later be reimbursed by the exempt organization.
   
• Effective September 1, 2002, any unused refundable ticket must be reissued before the original travel date. Failure to do so will result in the loss of the value of the ticket. Any questions, contact Kathy Goodrich at x9794.
   
• No Free Lunches! (Notice posted August 7, 2002):

  Due to recent budget constraints, effective immediately, food purchases from University funds are only authorized in the event that an external business associate or guest is being entertained, or you are off campus for approved Kettering business. Please note that this policy will remain in effect until further notice.

  If you have any questions, please contact your respective Vice President.